Free entry condition report generator for Australian renters.

What is an entry condition report?

An entry condition report (also called an ingoing condition report or move-in inspection) is a written record of the property's condition on the day you move in. It documents every room, every wall, every fixture — and crucially, anything that's already damaged, stained, scratched or worn.

Australian tenancy law requires landlords to provide their own condition report at the start of a tenancy. But agent reports are often quick, missing key details, or biased toward what the landlord wants. Your own thorough report — with photos — is your insurance policy.

Why your own report matters more than the agent's

At the end of the tenancy, the agent will compare the property to their entry condition report. If something looks worse than what's in their record, they may try to deduct from your bond. Your job is to have evidence that proves the condition was the same — or worse — when you moved in.

Photos with timestamps are the strongest evidence Australian tenancy tribunals (VCAT, NCAT, QCAT, etc.) accept. RenterIQ generates exactly that.

How RenterIQ creates your report

1. Open the free app on your phone — no install required.
2. Enter the property address and start the walkthrough.
3. Go room by room — the guided checklist tells you exactly what to capture.
4. Snap photos — they're timestamped automatically. Add notes about anything pre-existing.
5. Mark each room complete — the app tracks your progress.
6. Generate the PDF report — one tap, professional format, ready to email.

What goes in a good entry condition report

• Wide shots of every room — full coverage of all four walls, floor and ceiling.
• Close-ups of any damage — scuffs, marks, chips, stains, scratches.
• Fittings and appliances — light switches, power points, taps, oven, range hood, dishwasher, air con, blinds.
• Outdoor areas — garden, fence, gate, garage, balcony, courtyard.
• Storage areas — wardrobes, linen cupboards, pantry, garage shelves.
• Special items — alarm system, smoke detectors, security cameras, pool equipment.
• Notes on cleanliness — anything that wasn't professionally cleaned.

Mistakes to avoid

• Don't rush. Allow 30–60 minutes minimum. Damage you miss now becomes your liability later.
• Don't trust the agent's report alone. Sign nothing until you've reviewed it against your own.
• Don't skip the small stuff. A scratch on a skirting board can become a $200 painting charge.
• Don't forget to back it up. Email yourself a copy. Save it to cloud storage. The PDF is your insurance.

State-specific tenancy info

Entry condition report rules differ slightly across states. RenterIQ's renter rights hub shows the rules for your state automatically.

Frequently asked questions